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      <title>CMS Watch Records Management Feed</title>
      <link>http://www.cmswatch.com</link>
      <description>CMS Watch headlines about Records Management</description>
      <language>en-us</language>
      <lastBuildDate>Tue,  6 Jan 2009 01:15:22 -0500</lastBuildDate>
      <dc:creator>editor@cmswatch.com (Tony Byrne)</dc:creator>
      <dc:rights>Copyright 2005, CMS Watch</dc:rights>
      <dc:publisher>CMS Watch</dc:publisher>
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         <title>CMS Watch</title>
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      <item>
         <title>Who loves the incumbent vendor?</title>
         <description>&lt;p&gt;One of my favorite little phrases is &amp;quot;double edged sword&amp;quot; and I found a perfect application for it recently, the discussion of &amp;quot;incumbent vendors&amp;quot; -- those whose product(s) you're already using.&lt;/p&gt;
&lt;p&gt;&amp;nbsp;&lt;/p&gt;
&lt;p&gt;Imagine you have been using a particular vendor's technology for the past 5 or 10 years. It could be EMC|Documentum or Open Text or any one of &lt;a href=&quot;http://www.cmswatch.com/Reports/Vendors/&quot;&gt;the 197 other products we evaluate&lt;/a&gt;. I'll just call them Vendor X. But now it's time for an upgrade, or even a replacement of that technology. It did what it was supposed to do at the time, but now technology has moved on and it's time for a refresh. So you're kicking off a major project and starting up the RFP and shortlisting process.&lt;/p&gt;
&lt;p&gt;On the one hand, being the incumbent, Vendor X is at a real advantage to supply this new technology over anyone else. They have an existing relationship with the IT group, procurement department, and at least some business users. So they know you and they know your business to some degree.&amp;nbsp; Equally important they know your IT expectations and limitations. Of any vendor they are the ones to beat, and should be able to not only pitch, but price at a point that will make you smile.&lt;/p&gt;
&lt;p&gt;On the other hand, they are now the &amp;quot;old&amp;quot; supplier and as &lt;a href=&quot;http://en.wikipedia.org/wiki/New_Kid_in_Town&quot;&gt;the Eagles once so perfectly put it&lt;/a&gt;, &amp;quot;wooo-hooo... everybody's talking 'bout the new kid in town.&amp;quot; Whereas by default the incumbent comes with baggage. For nothing is ever perfect, and the last few years will have had its ups and downs, and of course it's only human to focus on the downs. Put it this way: if you think its time to upgrade or replace, then you likely think of the incumbent as dated.&lt;/p&gt;
&lt;p&gt;Another twist in that two-way relationship is that you know a lot of dirt about Vendor X -- dirt you don't know about their competitors. The maintenance calls that were never properly closed, the bugs, the eventual fixes, and the license fee hikes. In that situation, who would want to be the incumbent?&lt;/p&gt;
&lt;p&gt;Sometimes incumbents are going to win regardless, but it's not always an advantage. The key here for you the buyer is that incumbents require a particular type consideration. So, when automatically adding Vendor X to your shortlist, or conversely when deciding not to add them, make sure you come to the decision in a balanced manner, that you have looked at both sides of that double edged sword.&lt;/p&gt;</description>
         <link>http://www.cmswatch.com/Trends/1453-Who-loves-the-incumbent-vendor?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Thu, 18 Dec 2008 15:02:00 -0500</pubDate>
      </item>
      <item>
         <title>Capture software to the fore</title>
         <description>As we start to look back on the past year, one of the key trends we have seen is the resurgence of interest in capture software. It's early days for sure, but just as there is clearly increased interest in multi-channel publishing and &lt;a href=&quot;http://www.cmswatch.com/CCM/Report/&quot;&gt;CCM (component content management),&lt;/a&gt; so too at the entry point of the content lifecycle, is there an increased recognition by buyers that efficient capture delivers big dividends. Be it  forms, paper, xml, pdf, or whatever -- making sense of the incoming information as early as possible in a process is one of the biggest productivity boosters your organization can attain. &lt;/p&gt;
&lt;p&gt;Where there remains a disconnect between buyers and vendors - is in just how expensive and difficult good capture technology can be to acquire. For it  seems that now  OCR (&lt;em&gt;optical character recognition&lt;/em&gt;) is  commonplace, that buyers still imagine that dealing with the issues of distributed capture, multi-paged documents, multi-languages, in multi formats is somehow easy, and by default should also be cheap. &lt;br /&gt;
&lt;br /&gt;
In fact the difference between the high end capture vendors (such as &lt;a href=&quot;http://www.cmswatch.com/ECM/Report/Vendors/&quot;&gt;Abbyy, ReadSoft and Kofax&lt;/a&gt;) and  low-end  OCR  is the difference between a bottle of wine vinegar and a bottle of vintage Krug. For at the high end, capture systems  not only recognize multipage documents, but also relationships between  pages and the context and content on them. They can recognize and capture a paragraph that is written in English, and just as accurately capture the native language Chinese footnotes related to that paragraph. They can capture at a staggeringly fast and accurate clip -- and once configured and running are typically far more accurate and faster than humans keying the same information in to a system manually.&amp;nbsp; And of course, they cost more.&amp;nbsp; &lt;br /&gt;
&lt;br /&gt;
Key advice to buyers: don't underestimate the value of good clean captured data at the start of your process.&amp;nbsp; Remember the maxim, &lt;span style=&quot;font-style: italic;&quot;&gt;rubbish in = rubbish out&lt;/span&gt;. At the same time don't underestimate the capabilities of what are genuinely some of the most technically advanced products in the &lt;a href=&quot;http://www.cmswatch.com/ECM/Report/&quot;&gt;ECM&lt;/a&gt; stack -- as it is likely that just for once, the right vendor may be able to do more for you than you think.</description>
         <link>http://www.cmswatch.com/Trends/1433-Capture-software-to-the-fore?source=RSS</link>
         <category>Records Management</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Mon, 24 Nov 2008 13:46:00 -0500</pubDate>
      </item>
      <item>
         <title>Interwoven in a bullish mood</title>
         <description>&lt;p&gt;Yesterday   I attended the &lt;a href=&quot;http://www.cmswatch.com/CMS/Vendors/Interwoven&quot;&gt;Interwoven&lt;/a&gt; annual Analyst Day in New York.&amp;nbsp; It was an   interesting day in many respects, and one which showed a very different   Interwoven than the one of circa 2006. &amp;nbsp;For just  a few   short&amp;nbsp;years back such events for the firm were painful   experiences, as they were forced to trot out a series of lame excuses for missing   targets and falling short of expectations. &amp;nbsp;To their credit they   have been working hard to turn things around, and with new leadership at the top, financially at least, 2008 has been a year of success. Despite a slowing economy Interwoven has become the comeback kid.&lt;/p&gt;
&lt;p&gt;In   New York they were not just in a confident mood, they were overtly   bullish, bordering at times on the arrogant. And they laid out a   simple, but potentially&amp;nbsp; effective strategy to continue their upward path.&lt;/p&gt;
&lt;p&gt;This strategy hangs on three things.&lt;/p&gt;
&lt;p&gt;First, the   recognition that Interwoven is in fact two separate companies, with two   very different sets of customers - Web (&lt;span style=&quot;font-style: italic;&quot;&gt;read TeamSite&lt;/span&gt;) and Document &lt;span style=&quot;font-style: italic;&quot;&gt;(read WorkSite&lt;/span&gt;).   &amp;nbsp;This basic recognition that there are and always have been two   quite separate worlds (that's why we have separate &lt;a href=&quot;http://www.cmswatch.com/CMS/Report/&quot;&gt;CMS&lt;/a&gt; and &lt;a href=&quot;http://www.cmswatch.com/ECM/Report/&quot;&gt;ECM&lt;/a&gt; services) is a breakthrough, and one that some of its competitors might want to follow. &amp;nbsp;&lt;/p&gt;
&lt;p&gt;Second,    a continued focus on customer satisfaction. &amp;nbsp;As readers of our CMS and ECM   services will know this has not always been a strong point for   Interwoven, but to give credit where it is due, I have observed and had   further confirmation this week that they have worked hard to improve  on this - and partners at least (who account for nearly 3/4 of   Interwovens revenue now) have come to both like and rely on Interwoven - whilst souring on other relationships.&lt;/p&gt;
&lt;p&gt;Third, is to target in on, and to take market share away from,   vulnerable competitors. &amp;nbsp;In this regard Interwoven execs were clear cut about exactly who they are gunning for. &amp;nbsp;&lt;a href=&quot;http://www.cmswatch.com/CMS/Vendors/Vignette&quot;&gt;Vignette&lt;/a&gt; customers on the Web side of things, and disaffected Hummingbird &lt;span style=&quot;font-style: italic;&quot;&gt;(now &lt;a href=&quot;http://www.cmswatch.com/Search/Vendors/OpenText&quot;&gt;Open Text &lt;/a&gt;) &lt;/span&gt;customers on the Document side of the business, and as of today that approach appears to be working for them.&lt;/p&gt;
&lt;p&gt;Overall this appears to be an effective if simple strategy - but it does not tell the whole story of Interwoven. For example, I have long thought that the WorkSite side of Interwoven was the   stronger of the two, despite the fact that Interwoven's roots are in the   web - and I saw little this week to change that opinion. For like it or   not TeamSite is due a major overhaul, some might say long overdue - as the   core system is over ten years old. And knowing what we know in 2008, nobody would build a CMS system the same way they did in 1998. How the newly invigorated Interwoven   handles this overhaul will be key.&amp;nbsp; They do have the luxury of   being able to learn from and avoid many of the mistakes from Vignettes   truly disastrous move to V7 that left many customers both stranded and   angry. Then again change is always painful, and surely the best they   can hope for is to manage the transition in as humane a way as   possible. &amp;nbsp;One thing they could (&lt;span style=&quot;font-style: italic;&quot;&gt;and arguably should&lt;/span&gt;)   do, would be to lay out a very visible road map for TeamSite change -   but they didn't do that in New York. There was tacit recognition from   the executive team that change was due and would be coming, but specifics were non-existent.&amp;nbsp; &lt;/p&gt;
&lt;p&gt;This has been a constant theme over recent years, and just as Interwoven is gunning for Vignette, they are also losing Web CMS&amp;nbsp; deals to smaller competitors with more contemporary architectures.&lt;/p&gt;
&lt;p&gt;With a new VP of Engineering in   place Interwoven needs to get public quickly regarding what is on the   horizon, again to be clear, we all know that nobody would design a CMS product today the   same as they would have in 1998 - hence tinkering with the system will   not do the trick, it will need much more than that. &lt;/p&gt;
&lt;p&gt;Yet it's not our job at   CMS Watch to advise vendors - and my cautionary here is not for the   benefit of Interwoven - but for you the buyer to be aware and to   start asking tough questions of Interwoven. Where exactly is   TeamSite going? &amp;nbsp;How will future changes&amp;nbsp;impact my existing   deployment? When and how can I expect these changes to occur?   &amp;nbsp;If you don't  there is a real danger that the next 18 months could   good&amp;nbsp; for Interwoven, but might leave you the buyer with a headache once the party is over.&lt;/p&gt;
&lt;p&gt;&lt;br /&gt;
But let's try and end on a positive   note. &amp;nbsp;I really don't want to rain on Interwovens party, they have   a strong story, strong management (&lt;span style=&quot;font-style: italic;&quot;&gt;which they haven't always had&lt;/span&gt;),   cash in the bank, a supportive channel and are experiencing sustained   and profitable growth. &amp;nbsp;And for what it is worth I have some faith   that Interwoven will manage future change well, whether it involves   acquisitions, mergers or just some new products. Nevertheless for   buyers (&lt;span style=&quot;font-style: italic;&quot;&gt;and the channel&lt;/span&gt;) a bit more openesss around where things are going would help to put a lot of minds at rest.&lt;br /&gt;
&lt;br style=&quot;font-style: italic;&quot; /&gt;
&lt;span style=&quot;font-style: italic;&quot;&gt;In  the  interest of full disclosure - &lt;a href=&quot;http://www.cmswatch.com/About/Why/&quot;&gt;CMS Watch&lt;/a&gt; paid for all our own travel     and accomodation to the event, along with my delicious veggie burger     from Big Daddy's Diner on Wednesday evening. We do not accept travel     and expenses from vendors, just as we do not consult to or work for     vendors, period.&lt;/span&gt;&lt;br /&gt;
&amp;nbsp;&amp;nbsp; &lt;/p&gt;</description>
         <link>http://www.cmswatch.com/Trends/1426-Interwoven-in-a-bullish-mood?source=RSS</link>
         <category>Web Content Management</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Fri, 14 Nov 2008 08:39:00 -0500</pubDate>
      </item>
      <item>
         <title>When the project honeymoon ends</title>
         <description>I've been advising a large enterprise in the midst of a somewhat complex &lt;a href=&quot;http://www.cmswatch.com/CMS&quot;&gt;Web    CMS&lt;/a&gt; and &lt;a href=&quot;http://www.cmswatch.com/CCM&quot;&gt;Component Content Management&lt;/a&gt; implementation, and recently participated    in a mid-project check-point where the lead systems integrator laid out progress    to date. It was interesting how the atmospherics of the project had changed    over the course of the year. After an earlier phase that featured a mutual exploration    of creative solutions by all the various parties (client, SI, vendor, consultants,    etc.), the project now appears to have evolved into an effort by the SI to tightly    control their obligations and, at some level, reduce expectations.&lt;/p&gt;

&lt;p&gt;Of course, it's the job of the SI to keep scope under control, if they are    going to finish on time and under budget. But the tenor of the project has changed.    To continue the marriage metaphor that I frequently roll out to describe vendor    selection best practices, the honeymoon is long over, baby.&lt;/p&gt;
&lt;p&gt;I leave it to real experts (like &lt;a href=&quot;http://www.grahamoakes.co.uk/&quot;&gt;Graham Oakes&lt;/a&gt;) to explain the various ways    to keep projects running smoothly and meeting business objectives. It's been    my experience, though, that even with the best project controls (and there are    some good ones in place here), there comes a time in a systems project where    the conversation turns subtlely but fatefully towards what the software package    can and can't do, rather than what the business needs to accomplish. It usually    starts with the implementation team and soon carries over to everyone else.    Some of that attitude is really just being practical, and doubtless some of    it reflects exhaustion with the process. A savvy project leader on the customer    side recognizes this as a marathon, and keeps reserves of energy to advocate    on behalf of original objectives.&lt;/p&gt;
&lt;p&gt;To me, this also reinforces the primacy of due diligence and broad testing    &lt;em&gt;before&lt;/em&gt; you sign on to a solution. In a large project, you are going    to encounter surprises and disappointments. The question is, how big...and how    often?</description>
         <link>http://www.cmswatch.com/Trends/1405-When-the-project-honeymoon-ends?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>tbyrne@cmswatch.com(Tony Byrne)</author>
         <pubDate>Fri, 24 Oct 2008 15:39:00 -0400</pubDate>
      </item>
      <item>
         <title>Autonomy, centralizing control of MOSS</title>
         <description>Every  day I am assaulted by a barrage of press releases, almost all of which contain nothing of interest. So  it was a pleasant surprise to be hit early on a Monday morning by this one from &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Autonomy&quot;&gt;Autonomy&lt;/a&gt;, &amp;quot;&lt;a href=&quot;http://www.autonomy.com/content/News/Releases/2008/1020.en.html&quot;&gt;ControlPoint unveiled for Microsoft SharePoint information governance&lt;/a&gt;.&amp;quot; &lt;/p&gt;
&lt;p&gt;In short the firm is releasing an updated system that they claim will provide wide records management capabilities across disparate and federated &lt;a href=&quot;http://www.cmswatch.com/SharePoint/Report/&quot;&gt;SharePoint&lt;/a&gt; environments. It is a system that builds on Autonomy's acquisition of &lt;a href=&quot;http://www.cmswatch.com/Trends/1047-Autonomy-buys-Meridio&quot;&gt;Meridio&lt;/a&gt; technology in 2007. A closer look at this announcement reveals more in the way of federated records management than governance as such, providing a centralized RM policy hub to manage classification, preservation, and disposition of content assets. Governance is of course far more than this....but that's PR for you. &lt;/p&gt;
&lt;p&gt;Nevertheless, the Meridio technology was good technology. It seems to be getting some decent R&amp;amp;D invested in it, and overall I am happy to see it remain a solid option, particularly for those looking for more centralized control of broad MOSS environments.&lt;/p&gt;
&lt;p&gt;As subscribers to &lt;a href=&quot;http://www.cmswatch.com/Reports/Subscriptions/&quot;&gt;CMS Watch services&lt;/a&gt; know, we have long believed that SharePoint's Achilles heel for the enterprise is governance -- or lack of. Many of the complaints we hear of regarding MOSS relate in one way or another to buyers and users failing to apply appropriate governance practices at an early stage, resulting in many cases in MOSS sprawl and non-compliance. This has at times had us labeled as &amp;quot;SharePoint bashers&amp;quot; by some who have clearly not read our &lt;a href=&quot;http://www.cmswatch.com/SharePoint/Report/&quot;&gt;reports&lt;/a&gt;, or taken our &lt;a href=&quot;http://www.cmswatch.com/Education/SharePoint1/&quot;&gt;online education courses&lt;/a&gt;. If they had they would know that we remain enthusiastic about MOSS, but urge all buyers to apply the brakes before unleashing it throughout the enterprise. &lt;/p&gt;
&lt;p&gt;Just like any other ECM system or content development platform, SharePoint requires the same vigorous procurement and technical vetting process, you would apply to the likes of &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Documentum%20(EMC)&quot;&gt;EMC Documentum&lt;/a&gt; or &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Objective&quot;&gt;Objective&lt;/a&gt;. It also requires the same pre-planning, business analysis, and governance work in advance to ensure success.&lt;/p&gt; </description>
         <link>http://www.cmswatch.com/Trends/1400-Autonomy,-centralizing-control-of-MOSS?source=RSS</link>
         <category>Records Management</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Tue, 21 Oct 2008 00:00:00 -0400</pubDate>
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      <item>
         <title>In praise of user group meetings</title>
         <description>&lt;p&gt;I have decided that I love user group meetings, and I want to go to more, so please invite me to yours...&lt;/p&gt;
&lt;p&gt;Last week Dave Giordano of &lt;a href=&quot;http://www.tsgrp.com/&quot;&gt;TSG&lt;/a&gt; invited me to attend and speak at the &lt;a href=&quot;http://www.mwdug.com/&quot;&gt;Documentum Mid West User Group&lt;/a&gt; meeting in Chicago, and a fine time was had by all. &amp;nbsp;In fact I have been to quite a few user group meetings over the years both here in the US and in Europe -- and they are quite simply invaluable. &amp;nbsp;For those of you using or contemplating using software from one of the larger vendors out there I would advise you to check these local groups out. If you are on a limited budget, make sure you prioritize such groups over the yearly vendor fests that are typically held (&lt;span style=&quot;font-style: italic;&quot;&gt;at great expense&lt;/span&gt;) in warm and glamorous locations. &amp;nbsp;&lt;br /&gt;
&lt;br /&gt;
At user group meetings you get the &lt;a href=&quot;http://cmswatch.com/About/Why/&quot;&gt;Real Story&lt;/a&gt;, you talk to your peers.&amp;nbsp; Whereas at the vendor's own annual event, you endure hours of sales pitches, and ecstatic announcements of new bells and whistles to come in the next release. &amp;nbsp;Of course few people really care that much about the next release; they care about getting value from the release they currently use, typically some version well behind the latest.&lt;br /&gt;
&lt;br /&gt;
In this regard the meeting last Friday in Chicago was typical - the talk was mainly about EDMS, DQL and WebTop, with nary a mention of Web 2.0 and REST. &amp;nbsp;Sobering and valuable stuff. And where else than a User Group meeting would you get a quote like this one?&amp;nbsp; &amp;quot;We are mainly paper-based, except for the Word files the users have to create the paper with&amp;quot;... a classic!&lt;/p&gt;</description>
         <link>http://www.cmswatch.com/Trends/1394-In-praise-of-user-group-meetings?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Thu, 16 Oct 2008 07:58:00 -0400</pubDate>
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      <item>
         <title>A new (and wearable) Content Technologies Subway Map</title>
         <description>A new season brings an updated &lt;a href=&quot;http://www.cmswatch.com/vendormap/&quot;&gt;vendor map&lt;/a&gt;:&lt;/p&gt;

&lt;table width=&quot;500&quot; border=&quot;0&quot; align=&quot;center&quot;&gt;
&lt;tr&gt;&lt;td align=&quot;center&quot;&gt;&lt;a href=&quot;http://www.cmswatch.com/vendormap/&quot;&gt;&lt;img src=&quot;/images/CMS-Watch-Subway-2008-small.gif&quot; alt=&quot;CMS Watch Q3 2008 Subway Vendor Map low-rez&quot; width=&quot;500&quot; height=&quot;375&quot; border=&quot;0&quot;&gt;&lt;/a&gt;&lt;/td&gt;&lt;/tr&gt;&lt;/table&gt;
&lt;br /&gt;
&lt;p&gt;We added a Yellow Line -- for &lt;a href=&quot;http://www.cmswatch.com/CCM/Report/&quot;&gt;XML &amp;amp; Component Content Management vendors&lt;/a&gt;, 
  and reflected some other  station changes.&lt;/p&gt;
&lt;p&gt;And now, if you like what you see, you and your wall can wear it. &lt;a href=&quot;http://www.cafepress.com/cmswatch&quot;&gt;Our new store 
  at Cafe Press&lt;/a&gt; offers t-shirt and posters of various sizes, along 
  with other CMS Watch tchotchkes. &lt;/p&gt;
&lt;p&gt;Regarding the latter, perhaps you already own your fill of mugs and mousepads, but can you ever 
  have enough &lt;a href=&quot;http://www.cafepress.com/cmswatch.285260609&quot;&gt;beer steins&lt;/a&gt;? Bring it to the next &lt;a href=&quot;http://www.cmswatch.com/About/Events/&quot;&gt;event where we're speaking&lt;/a&gt; and 
  we'll fill it up with the closest available brew. ;-)</description>
         <link>http://www.cmswatch.com/Trends/1320-A-new-(and-wearable)-Content-Technologies-Subway-Map?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>tbyrne@cmswatch.com(Tony Byrne)</author>
         <pubDate>Wed, 23 Jul 2008 14:55:00 -0400</pubDate>
      </item>
      <item>
         <title>Narrowcasting to your feed aggregator</title>
         <description>We're pleased that CMS Watch now covers &lt;a href=&quot;http://www.cmswatch.com/Reports/&quot;&gt;ten different technologies&lt;/a&gt;, but I suspect 
  that many of you take an interest in only one or two families of tools. If that's 
  you, here's a list of technology-specific RSS feeds that will just send relevant 
  postings to your reader or aggregator.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Digital Asset Management&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/DAM&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/DAM&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;ECM Suites&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/ECM&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/ECM&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;E-mail Archiving &amp;amp; Management&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/E-mail&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/E-mail&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Enterprise Portals&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Portal&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Portal&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Enterprise Search&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Search&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Search&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;SharePoint&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/SharePoint&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/SharePoint&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Social Software&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Social&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Social&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Web Analytics&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Analytics&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/Analytics&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Web CMS / WCM&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/CMS&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/CMS&lt;/a&gt; 
&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;XML &amp;amp; Component Content Management&lt;/strong&gt;: &lt;a href=&quot;http://www.cmswatch.com/RSS/cmswatch.channel.xml/CCM&quot;&gt;http://www.cmswatch.com/RSS/cmswatch.channel.xml/CCM&lt;/a&gt;</description>
         <link>http://www.cmswatch.com/Trends/1303-Narrowcasting-to-your-feed-aggregator?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>tbyrne@cmswatch.com(Tony Byrne)</author>
         <pubDate>Fri, 11 Jul 2008 15:39:00 -0400</pubDate>
      </item>
      <item>
         <title>CMS Watch Competition Winner</title>
         <description>You may remember a while back we launched our &lt;a href=&quot;http://www.cmswatch.com/Trends/1201-Readers'-challenge---name-our-new-chart!&quot;&gt;little competition&lt;/a&gt; to come up with a new name for our vendor positioning chart. We had some great (&lt;em&gt;and varied&lt;/em&gt;) responses from all over the world. And it took quite an internal debate to decide on the eventual winner, but decide we did. And the winner is...&lt;a href=&quot;http://wordofpie.wordpress.com/&quot;&gt;Laurence Hart&lt;/a&gt; who offered us the name &amp;quot;Cross Check.&amp;quot; Laurence, a bottle of champagne is yours. &lt;/p&gt;
&lt;p&gt;Over the next month we will continue working with our designer to revamp the chart, and of course to rename it -- so look out for the Cross Check in all our report updates this year. </description>
         <link>http://www.cmswatch.com/Trends/1260-CMS-Watch-Competition-Winner?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Mon,  2 Jun 2008 09:45:00 -0400</pubDate>
      </item>
      <item>
         <title>Dining at the intersection of Search and Retention</title>
         <description>Lawyers were well represented (you might say) at this year's &lt;a href=&quot;http://www.enterprisesearchsummit.com/&quot;&gt;Enterprise Search Summit&lt;/a&gt; in New York. At times, ESS felt more like an e-discovery conference with analytics and social-computing side-tracks rather than a search conference featuring a few e-discovery sessions. &lt;/p&gt;
&lt;p&gt;Based on what I saw at the Search Summit, there seems to be a renewed awareness, at ever-higher levels in the corporate responsibility chain, that in a litigious business environment &amp;quot;enterprise search&amp;quot; is not just a knowledge-management tactic or a productivity aid, but a survival imperative. You will be sued some day. (It's not a matter of &amp;quot;if,&amp;quot; but when.) During the discovery phase of the suit, you're going to provide (and also receive from the other side) bewilderingly immense amounts of data. Without good search technology, sifting through the data isn't just tedious but nightmarishly expensive.&lt;/p&gt;
&lt;p&gt;I didn't get a chance to attend any e-discovery sessions at the Search Summit. It didn't matter. At lunch, I happened to sit down next to litigation technology consultant (and ESS presenter) &lt;a href=&quot;http://www.linkedin.com/pub/3/9A9/224&quot;&gt;Jeff Flax&lt;/a&gt;. We had an illuminating chat about search and discovery in the context of records retention. &lt;/p&gt;
&lt;p&gt;Flax noted that many companies that have records retention policies aren't following them. He sees a &amp;quot;pack rat&amp;quot; syndrome: a tendency to let expired records remain in the morgue past the &amp;quot;save-till&amp;quot; date. The problem with this is that files that have been declared obsolete or marked for disposition, but have not yet been physically destroyed, are still subject to subpoena. &amp;quot;A good lawyer will ask for expired documents during discovery,&amp;quot; Flax notes.&lt;/p&gt;
&lt;p&gt;Lawyers are also demanding data in its &amp;quot;native state&amp;quot;: Not text dumps or PDFs or other derivative forms of the data, but the data as it actually exists. &amp;quot;If I'm a lawyer and I'm requesting someone's e-mails on a certain subject,&amp;quot; says Flax, &amp;quot;I don't want the e-mails as text files, I want the original e-mail archive in binary form so I can pick apart the bits and get at all the header and footer and other information in context.&amp;quot;&lt;/p&gt;
&lt;p&gt;Sometimes physical media must be handed over in discovery so that deleted files can be detected and recovered. &amp;quot;I've seen cases where browser search queries from many years back, supposedly no longer on disk, have been recovered forensically,&amp;quot; Flax told me. &amp;quot;And then certain keyword clumps are detected, and those query patterns can become admissible in court.&amp;quot;&lt;/p&gt;
&lt;p&gt;It turns out that the data in a search index (the index built by a search engine) can often be used to reconstruct a document even after the document itself has been irretrievably lost. Takeaway: A document can't be considered fully destroyed until you've destroyed its search-index data as well. (I wonder how many retention policies take this into account? Doubtless very few.) &lt;/p&gt;
&lt;p&gt;If you're concerned about e-mail retention (and if you're not, you should be), you might want to look into our latest offering: &lt;a href=&quot;http://www.cmswatch.com/E-mail/Report/&quot;&gt;&lt;em&gt;The E-mail 
  Archiving &amp;amp; Management Report 2008.&lt;/em&gt;&lt;/a&gt;You'll find that the report divides vendors (roughly) along three lines: policy-centric, archive-centric, and SaaS-based. (You can &lt;a href=&quot;http://www.cmswatch.com/Reports/Try/&quot;&gt;see a free sample here&lt;/a&gt;.)&lt;/p&gt;&lt;p&gt;My advice? Never pass up a chance to have lunch with a litigation technology expert. You'll be inundated with food for thought. &lt;/p&gt;</description>
         <link>http://www.cmswatch.com/Trends/1251-Dining-at-the-intersection-of-Search-and-Retention?source=RSS</link>
         <category>Records Management</category>
         <author>kthomas@cmswatch.com(Kas Thomas)</author>
         <pubDate>Thu, 22 May 2008 17:41:00 -0400</pubDate>
      </item>
      <item>
         <title>Vendor criticism of CMS Watch</title>
         <description>As you know at CMS Watch we write critical product evaluations to help you avoid expensive procurement and deployment mistakes. We write reports that detail both the warts and merits of big vendors like &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Documentum%20(EMC)&quot;&gt;EMC&lt;/a&gt;, &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Oracle&quot;&gt;Oracle&lt;/a&gt;, &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Xerox&quot;&gt;Xerox&lt;/a&gt; and &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/IBM&quot;&gt;IBM&lt;/a&gt; -- through to smaller specialist vendors like &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Hyland&quot;&gt;Hyland&lt;/a&gt;, &lt;a href=&quot;http://www.cmswatch.com/Search/Vendors/Autonomy&quot;&gt;Autonomy&lt;/a&gt; and &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Nuxeo&quot;&gt;Nuxeo&lt;/a&gt;. Readers of our reports often ask me &amp;quot;&lt;em&gt;what did vendor x say when they read &lt;u&gt;that&lt;/u&gt;!&lt;/em&gt;&amp;quot;   The assumption, sometimes correct, is that vendors freak out on reading such criticism. &lt;/p&gt;
&lt;p&gt;In an industry whereby most of the &amp;quot;&lt;em&gt;independent analysts&lt;/em&gt;&amp;quot; are heavily dependent on revenues from the very firms they claim to be &amp;quot;&lt;em&gt;independent&lt;/em&gt;&amp;quot; of, it's unusual to see truly critical research get published. So it becomes a surprise to both buyers and sellers when they read such criticism. In our reports we widely distribute the compliments and brickbats -- if something is truly terrible we will tell you.&lt;/p&gt;
&lt;p&gt;But most of the time it is not a case of bad technology versus good technology. Rather it is a case of good fit versus bad fit: a product that could become an outstanding performer in a larger legal firm may make a terrible fit in a mid-sized manufacturing and ERP-centric environment. Hence we urge you the  reader to study all the alternatives and balance them out, rather than look at one preferred vendor in isolation.&lt;/p&gt;
&lt;p&gt;Speaking of isolation, the marketing groups of some vendors seem to operate in in a kind of vacuum. I guess it's part of the job for them to drink their own Kool Aid, but some of them seem to think it's part of their job to attack and stop &lt;em&gt;any&lt;/em&gt; criticism of their product or company. At CMS Watch we're often on the receiving end of that wrath; that stinks sometimes, but so be it. Just as it is the vendor's job to wax lyrical about the joys of their product, so too is it ours to unearth the reality. If you want to get an insight into this particular dynamic, whether you're a curious end user or a vendor AR (Analyst Relations) person, check out &lt;a href=&quot;http://www.cmswatch.com/Feature/178-Analyst-Relations&quot;&gt;the article&lt;/a&gt; I published today. </description>
         <link>http://www.cmswatch.com/Trends/1234-Vendor-criticism-of-CMS-Watch?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Fri, 16 May 2008 10:43:00 -0400</pubDate>
      </item>
      <item>
         <title>HP expands archiving, e-discovery, and compliance portfolio with acquisition of Tower Software</title>
         <description>So HP &lt;a href=&quot;http://www.hp.com/hpinfo/newsroom/press/2008/080331xb.html&quot;&gt;finally made a move into the world of ECM&lt;/a&gt; by acquiring &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/TOWER%20Software&quot;&gt;Tower 
  Software&lt;/a&gt; of Australia. On the surface it's an unusual match for HP, as many 
  had expected them to buy one of the top tier players such as &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Interwoven&quot;&gt;Interwoven&lt;/a&gt;, 
  &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/Vignette&quot;&gt;Vignette&lt;/a&gt; or even 
  &lt;a href=&quot;http://www.cmswatch.com/ECM/Vendors/OpenText&quot;&gt;Open Text&lt;/a&gt;, but on 
  closer consideration it's a move that makes sense. Revealingly, HP does not 
  call this an &amp;quot;ECM&amp;quot; deal and focuses on the e-discovery and compliance 
  benefits from Tower's addition, so it's possible HP has further moves to make 
  if it wants to get serious about offering broader ECM services &amp;agrave; la IBM.&lt;/p&gt;
&lt;p&gt;Tower does have a long tradition in ECM (and has carved out a niche for themselves 
  particularly in the Government sector globally), but primarily in &lt;em&gt;Records Management-centric&lt;/em&gt; 
  ECM. That's a focus that ties in nicely with HP's emphasis on archiving and 
  storage-centric information management. Plus, Tower costs only a fraction of 
  what other leading ECM firms would have set HP back. And of course HP has the 
  footprint to manage an Australian-based division well. So those are the positives 
  for HP. But what about Tower's existing customer base? Well in all likelihood 
  there should be no major disruption, since HP does not have the ECM skills or 
  competing technology in-house to disrupt this base, rather simply to continue 
  to support it and help it to grow over time.&lt;/p&gt;
&lt;p&gt;What is likely to change in the Tower offering is deeper integration with HP's 
  Information Management archiving and storage offerings - and consolidation of 
  the sales efforts in joint accounts. Tower will be absorbed into the Information 
  Management division and the transaction should close in Q2. One slight change 
  will be HP's focus on the Records Management (read Legal and Compliance) elements 
  of Tower (where they are strongest) rather than the broader Tower ECM portfolio. 
  Tower's deep integration with and architecture based upon Microsoft technologies 
  -- and in particular their Gold Partner level status for SharePoint -- makes 
  Tower a particularly appealing acquisition. But it does mean that areas Tower 
  was hoping to grow may well get neglected in the short term, areas such as imaging, 
  collaboration and traditional document management services.&lt;/p&gt;
&lt;p&gt;HP has made it clear that they want to build a full Compliance and E-discovery 
  solution, and that Tower will be integrated in with the HP Integrated Archive 
  Platform along side e-mail archiving, ultimately as a single offering. But HP 
  is still missing some elements, most notably a top notch search/discovery offering 
  -- something that Tower cannot bring to the table -- so it's reasonable to expect 
  more acquisitions in this area to come. &lt;/p&gt;
&lt;p&gt;We cover Tower technology in-depth in our &lt;a href=&quot;http://www.cmswatch.com/ECM/Report/&quot;&gt;&lt;em&gt;ECM 
  Suites Report&lt;/em&gt;&lt;/a&gt;. We'll expand our coverage further as the the deal 
  closes and HP begins the work of integrating both Tower's technology and their 
  remaining staff into the HP machine. As acquisitions go this one is not particularly 
  brutal or surprising; Tower was likely to get acquired by somebody, and HP was 
  likely to acquire somebody.&lt;/p&gt;
&lt;p&gt;But acquisitions of small firms by behemoths like HP cannot occur without some upheaval. Most likely for Tower's existing customers that upheaval will come in the form of dealing with HP sales and support staff who will in time want to be involved in the deals, whether they know anything about ECM or not.  Things will settle but it will take time, and for now new buyers are urged to tread with caution.</description>
         <link>http://www.cmswatch.com/Trends/1195-HP-expands-archiving,-e-discovery,-and-compliance-portfolio-with-acquisition-of-Tower-Software?source=RSS</link>
         <category>Records Management</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Mon, 31 Mar 2008 19:17:00 -0400</pubDate>
      </item>
      <item>
         <title>Independence and Industry Analysts</title>
         <description>&lt;em&gt;Wall Street Journal&lt;/em&gt; columnist Lee Gomes &lt;a href=&quot;http://opinion.tekrati.com/2008/01/31/gomes-on-aberdeen-the-other-elephants/&quot;&gt;wrote 
  an interesting piece&lt;/a&gt; about industry analyst firm  &lt;a href=&quot;http://www.aberdeen.com/&quot;&gt;The Aberdeen 
  Group&lt;/a&gt;. Gomes first wrote about Aberdeen in 2002, and that article contributed 
  to the firm's collapse and eventual acquisition by Harte-Hanks. At the time, Gomes took issue 
  with what he considered to be &amp;quot;&lt;em&gt;pay-for-praise&lt;/em&gt;&amp;quot; analysis. 
&lt;/p&gt;
&lt;p&gt;In this latest piece he revisits the issue and looks at Aberdeen's new &amp;quot;&lt;em&gt;sponsored 
  research&lt;/em&gt;&amp;quot; model. The full article and subsequent discussion is well 
  worth a read, particularly if you are a buyer or consumer of analyst research. 
  The fact of the matter is that the majority of industry analyst firms from the 
  largest to the smallest are heavily dependent on vendor support to operate. 
  They may claim to be independent, but we beg to differ on their interpretation 
  of the word independent. &lt;/p&gt;
 
&lt;p&gt;Why am I pointing this out to you? Simple, at &lt;a href=&quot;http://www.cmswatch.com/About/Why/&quot;&gt;CMS Watch&lt;/a&gt; we don't do &amp;quot;&lt;em&gt;sponsored research&lt;/em&gt;&amp;quot; of any description. 
  We do not consult to vendors. We do not write papers for them. We do not speak 
  at their events. We don't even accept hotel and flights from them -- most large 
  vendors cover analysts' costs to bring them to their user conferences -- we pay our own 
  way. &lt;/p&gt;
&lt;p&gt;This may not always make us popular with the vendors we write about, since 
  many are used to having financial leverage over the &amp;quot;independent&amp;quot; 
  analysts who write about them (though over the years we have seen more vendors 
  come to value our neutrality -- once they come to understand it). Incredibly, much if not most of the research that 
  you as a buyer of technology will pay for has already been funded fully or 
  in part by the vendors. When you see a section in any evaluation labeled &amp;quot;challenges&amp;quot; 
  instead of &amp;quot;weaknesses,&amp;quot; you know something more than semantics is 
  going on. &lt;/p&gt;
&lt;p&gt;We think there's a better way. We write for you the buyer and user of technology, 
  and only you, because in our experience, that's the only way to get the real 
  story.</description>
         <link>http://www.cmswatch.com/Trends/1138-Independence-and-Industry-Analysts?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>aps@cmswatch.com(Alan Pelz-Sharpe)</author>
         <pubDate>Fri,  1 Feb 2008 08:38:00 -0500</pubDate>
      </item>
      <item>
         <title>Welcome, Barbara...</title>
         <description>We'd like to welcome Barbara Feldman, our new Customer Relationship Manager, 
  who joined us on January 2nd. If you have a question about any of our reports, 
  subscription packages, or services, don't hesitate to &lt;a href=&quot;mailto:bfeldman@cmswatch.com&quot;&gt;e-mail 
  her&lt;/a&gt;, or give her a call at +1 617 763 5336 (800 325 6190 in North America). 
  Barbara has more than 20 years of experience in customer service for software companies, 
  and thus is familiar with the types of situations you, the buyer of content 
  technology, might find yourself in. &lt;/p&gt;
&lt;p&gt;You can also our meet her at our booth (along with many &lt;a href=&quot;http://www.cmswatch.com/About/Analysts/&quot;&gt;CMS 
  Watch analysts&lt;/a&gt;, who'll be dropping in and out) at the upcoming &lt;a href=&quot;http://www.aiimexpo.com/aiimexpo2007/v42/index.cvn&quot;&gt;AIIM 
  Expo&lt;/a&gt;, so please swing by and introduce yourself!</description>
         <link>http://www.cmswatch.com/Trends/1124-Welcome,-Barbara...?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>tregli@cmswatch.com(Theresa Regli)</author>
         <pubDate>Sun, 20 Jan 2008 22:12:00 -0500</pubDate>
      </item>
      <item>
         <title>When cops won't use their ECM system</title>
         <description>The bigger the IT project, the lower the chance of success.  Witness the &lt;a href=&quot;http://www.hampshirepoliceauthority.org/&quot;&gt;Hampshire (UK) Constabulary&lt;/a&gt;, who spent &amp;pound;11m over 2 years customizing a records management system from the eponymous Canadian software vendor &lt;a href=&quot;http://www.nicherms.com/&quot;&gt;Niche Technologies&lt;/a&gt;.  The final Phase III of the project &lt;a href=&quot;http://www.portsmouthtoday.co.uk/ViewArticle2.aspx?SectionID=455&amp;ArticleID=1948039&quot;&gt;has been cancelled amid recriminations of poor training and usability&lt;/a&gt;.  An &lt;a href=&quot;http://www.hampshirepoliceauthority.org/item_5_appendix_a.doc&quot;&gt;after-action report&lt;/a&gt; (MS Word) by the program manager notes,
&lt;blockquote&gt;
The programme was structured to significantly re-engineer and develop business process and to then map these onto the RMS software. The scale of this development process and Niche's ability to respond within our own project timescales led to the late re-prioritisation of functional change requests and a slippage in training and support material delivery in both Phases I and II....Communications to all stakeholders has proved to be very challenging and there is a real issue for the force about how it communicates with its staff. 
&lt;/blockquote&gt;
To be fair, this project does not appear to have failed, as so many do.  Rather it just came up short, but that was enough to receive the dreaded &quot;&lt;a href=&quot;http://www.cmswatch.com/Feature/157-CMS-reputation&quot;&gt;bad rap&lt;/a&gt;&quot; among rank-and-file officers, making future adoption all that much harder.</description>
         <link>http://www.cmswatch.com/Trends/833-When-cops-won't-use-their-ECM-system?source=RSS</link>
         <category>Records Management</category>
         <author>tbyrne@cmswatch.com(Tony Byrne)</author>
         <pubDate>Mon, 29 Jan 2007 00:07:00 -0500</pubDate>
      </item>
      <item>
         <title>New subscription package for CMS Watch reports</title>
         <description>We've recently received inquiries from emerging technology teams at different enterprises asking for long-term access to all CMS Watch reports.  So we've rolled out a year-long subscription package that provides a site license to &lt;a href=&quot;http://www.cmswatch.com/Reports/About/&quot;&gt;all our products&lt;/a&gt; and each update, at a discount.  &lt;a href=&quot;http://www.cmswatch.com/Reports/Subscriptions/&quot;&gt;Find details here&lt;/a&gt;.  Of course, you can still purchase our evaluations on a one-off basis as well.</description>
         <link>http://www.cmswatch.com/Trends/813-New-subscription-package-for-CMS-Watch-reports?source=RSS</link>
         <category>Enterprise Portals</category>
         <author>tbyrne@cmswatch.com(Tony Byrne)</author>
         <pubDate>Thu,  4 Jan 2007 15:31:00 -0500</pubDate>
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